National Bank

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CASH DEPARTMENT
In cash department both deposits and withdrawals go side by side. This department works under the accounts department and deals with cash deposits and payments. This department maintains the following sheets, books, ledger of account:

  • Cash received voucher sheet.
  • Cash paid voucher sheet.
  • Paying-in-slip
  • Cheque Book
  • Cash balance book


Cash department is performing its job completely through computers. The following staff members are performing their duties with patience and hard work. Only two peoples are working in cash department named Mr. Ashraf OG-II and Mr. Arshad OG-III with one computer with them.
 

Cash Paid Sheet
The only instrument that can be used to withdraw an amount from an account is the Cheque book. No payments are made by another instrument. Cheques can be of two types, they may be presented at the counter and encashed and the others are clearing or transfer cheques.
Cashier manually inspect the Cheque for following:

  • Signature  & date
  • Cross cutting
  • Drawee’s a/c title
  • Amounts in words & figures
  • Two signatures at the back

The cheques should not be stated as post dated. If in the Cheque there  may discrepancy regarding any of the aspects described above the cheque is returned to the customer for rectification. On other hand if the cheque is valid in all respects, the cashier enters the necessary inputs in the computer and post the entry so that account balance is updated. 

When cashier posts these entries, computer automatically display the balance before posting the transaction amount, balance after posting. The cashier easily and quickly see whether the amount being withdrawn so exceed the balance or within the balance. If the amount does exceed the balance then it is upon the discretion of the manager to allow an overdraft and not depending upon the customer’s reputation. If he does not allow an over draft, the procedure is repeated again as described for the mismatch of the signature Cheque is return.

The detail of notes (currency) is written on the back side of the Cheque. The cashier at the same time maintain the “Cash Voucher Received Record Sheet”.  Then once again inspect the signature of the customer cancellation mark of checking officer and stamp of “POSTED” is placed on cheque before hand over the cash to customer.
 

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